Administrative Assistant II - Information Svs-Admin (1.0 FTE, Days)
1.0 FTE, 8 Hour Day Shifts
Lucile Packard Children's Hospital Stanford is the heart and soul of Stanford Children’s Health. Nationally ranked and internationally recognized, our 311-bed hospital is devoted entirely to pediatrics and obstetrics. Our six centers of excellence provide comprehensive services and deep expertise in key obstetric and pediatric areas: brain & behavior, cancer, heart, pregnancy & newborn, pulmonary and transplant. We also provide an additional, wide range of services for babies, kids and pregnant moms.
The Administrative Assistant II handles all administrative functions for the department. Works on difficult assignments requiring considerable judgment in resolving issues or in making recommendations. Normally receives no instruction on daily work and is expected to determine methods and procedures on new assignments. Responsibilities will include, but are not limited to: maintaining departmental paperwork, typing various communications (e.g., memos, forms, letters, etc.), maintain office supplies, manage database and create reports, and maintain calendars and schedules.
Maintain departmental paperwork, calendars, and schedules.
Composes correspondence (e.g., letters, memos, reports, forms, etc.).
Perform various clerical and support duties as needed (e.g., filing, photocopying, typing, assigned errands, etc).
Manages department processes (e.g., service agreements).
Manages department database updates or creation of monthly reports.
Maintains office supply levels and completes supply orders as needed.
Carry out ad hoc project with no direction.
Actively participates in departmental meetings to achieve desired hospital and department mission, values, and goals.
Screens incoming calls for departmental staff. Relays information to appropriate individuals in a timely manner.
May act as informal team leader.
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School Diploma or GED equivalent. College level work preferred.
Experience: 4 year of directly related work experience.
Knowledge, Skills, adn Abilities:
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.
Skills: Organizational and general office tasks.
Skill: Attention to detail and accuracy.
Knowledge of general office procedures, equipment and filing systems.
Basic knowledge of computer skills: MS Office (Word, Excel, Access, PowerPoint, and Outlook).
Ability to change priorities regularly.
Ability to speak, read, write, and understand English effectively at a level appropriate for the job.
Ability to function effectively as a team player.
Ability to communicate effectively to achieve and maintain positive working relationships with coworkers.
Ability to multi-task.
Skills: Customer service.
Ability to communicate effectively, both orally and in writing.
Ability to quickly learn department policies, procedures, goals, and services.
Ability to field phone calls and answer questions.
Equal Opportunity Employer