Administrative Support
1.0 FTE, 8 Hour Day Shifts
Lucile Packard Children's Hospital Stanford is the heart and soul of Stanford Children’s Health. Nationally ranked and internationally recognized, our 311-bed hospital is devoted entirely to pediatrics and obstetrics. Our six centers of excellence provide comprehensive services and deep expertise in key obstetric and pediatric areas: brain & behavior, cancer, heart, pregnancy & newborn, pulmonary and transplant. We also provide an additional, wide range of services for babies, kids and pregnant moms.
The Training Services Coordinator provides the process administration and data base maintenance for the hospitals Healthstream program. Schedules education and orientation programs; registers participants; prepares classroom materials; coordinates logistics; assists in facilitating new hire orientations; manages department calendar; maintains online training system; and assists with department projects as requested.
Essential Functions
Administers the Healthstream program. Assigns access to employees, prepares notifications, tracks and records completion result, serves as the primary point of contact for inquires and issues, updates training records, facilitates annual enterprise-wide renewal program.
• Performs other administrative function such as collection of time card, processing of expenses, purchase order reconciliation, etc.
• Performs project work of varying scope and complexity such as process automation or simplification.
• Prepares presentation materials, excel spreadsheets, edits course materials and provides other routine program support to staff in the administration and delivery of education programs.
• Provides program support for classes such as facilitating portions of new hire orientations and provides basic technical support in the handling of projectors, laptops, DVD players, audio visual equipment, etc.
• Schedules multiple education and orientation meetings coordinating the training with the department and staff calendars. Coordinates and arranges for all logistics such as training facilities, preparation of materials, ordering of equipment and supplies and catering.
Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School diploma or GED equivalent
Experience: Two (2) years of progressively responsible and directly related work experience
Knowledge, Skills, and Abilities
• Ability to coordinate multiple meetings and resources (people, equipment, locations).
• Ability to maintain confidentiality of sensitive information.
• Ability to plan, organize, prioritize, work independently and meet deadlines.
• Ability to understand and use information technology to drive process changes.
• Ability to work effectively with individuals at all levels of the organization.
• Knowledge of HIPAA regulations.
• Knowledge of hospital policies, procedures and safety and health requirements.
• Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility and HR.
• Knowledge of Windows-based office software, computers and operating systems.
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Equal Opportunity Employer
Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.
