Accounts Payable Processor - (1.0 FTE, Days)

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Category: Finance & Accounting
Job Type: Full-Time
Shift: Days
Location:  Menlo Park CA 94025
Req: 8311
FTE: 1

Finance & Accounting

1.0 FTE, 8 Hour Day Shifts

Lucile Packard Children's Hospital Stanford is the heart and soul of Stanford Children’s Health. Nationally ranked and internationally recognized, our 311-bed hospital is devoted entirely to pediatrics and obstetrics. Our six centers of excellence provide comprehensive services and deep expertise in key obstetric and pediatric areas: brain & behavior, cancer, heart, pregnancy & newborn, pulmonary and transplant. We also provide an additional, wide range of services for babies, kids and pregnant moms.

Under direction, the accounts payable processor is responsible for the timely and accurate processing of payments for disbursement accounts (trade vendors and patient refunds). Duties include verification of supporting documentation to ensure invoices are authorized/approved within hospital administrative policies; and performing 3-way match for purchase order transactions prior to processing the payment to the vendor; matching check copy to the supporting documentation and file; and mailing checks to vendors. The processor works with the Accounts Payable Manager to ensure proper cutoff for each month end close cycle.

Essential Functions

  • Ensures invoices, check requests and patient refunds are signed by authorized personnel according to the Signature Authorization Policy.

  • Ensures that checks mailed to vendors have the proper address with required attachments; mails checks to vendors; ensures vendor payments are made in a timely manner and in accordance with vendor negotiated terms.

  • Files checks and supporting documentation in a timely manner. Transfers checks and supporting documentation to off-site storage, as required.

  • Identifies and recommends solutions and improvements to recurring invoice processing issues to the manger.

  • Inputs vendor invoices, check requests and patient refunds for payment processing in accordance with vendor negotiated terms; date stamp all incoming documentation.

  • Matches check and supporting documentation for filing. Mails checks once supporting documentation is matched.

  • Matches invoices on-line to received purchase orders. Ensures 3-way match for all purchase order transactions.

  • Records financial transactions in accordance with internal controls.

  • Reviews accrued receipts file for accuracy.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED equivalent

Experience: Two (2) years of progressively responsible and directly related work experience

Knowledge, Skills, and Abilities

  • Ability to communicate effectively both verbally and in writing.

  • Ability to maintain confidentiality with sensitive information.

  • Ability to work effectively with individuals at all levels of the organization.

  • Knowledge of accounts payable terminology and methods.

  • Knowledge of basic mathematics.

  • Knowledge of computer systems and software used in functional area.

  • Skills: Data entry and keyboarding skills.




Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.