Administrative Assistant II - Information Services (1.0 FTE, Days)

Category: Administrative Support
Job Type: Full-Time
Shift: Days
Req: 9695
FTE: 1

Administrative Support

1.0 FTE. 8 Hour Day Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

The Information Services Administrative Assistant II provides administrative support and executive assistance to a group of directors and their teams. Handles all administrative functions for the department and perform heavy calendar management. Works on difficult assignments requiring considerable judgment in resolving issues or in making recommendations. Normally receives no instruction on daily work and is expected to determine methods and procedures on new assignments. Become a team player and proudly represent the department on all frontlines. Responsibilities will include, but are not limited to: heavy calendar management for multiple directors, maintaining departmental paperwork, help formulate various communications and presentations, maintain basic office duties (e.g. office supplies), manage database reports, and assist with department functions.

Essential Functions

  • Maintain departmental calendars, schedules, and paperwork.
     
  • Composes correspondence, spreadsheets and/or presentations.
     
  • Perform various clerical and support duties as needed (e.g., filing, photocopying, typing, assigned errands, etc).
     
  • Manages department processes.
     
  • Manages department database updates or creation of monthly reports.
     
  • Maintains routine basic administrative duties, including office supplies and kitchen supplies.
  • Carry out ad hoc projects with no direction.
     
  • Actively participates in departmental and other team meetings to achieve desired hospital and department mission, values, and goals.
     
  • Screens incoming calls and mail for departmental staff. Relays information to appropriate individuals in a timely manner.
     
  • May act as informal team leader but required team player.


Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

  • Education: High School Diploma or GED equivalent. College level work preferred.
     
  • Experience: 4 years of directly related work experience.
     
  • License/Certification: None

Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

  • Skills: Organizational and general office tasks.
     
  • Skill: Attention to detail and accuracy.
     
  • Knowledge of general office procedures, equipment and filing systems.
     
  • Strong knowledge of computer skills: MS Office (Outlook, Word, Excel, PowerPoint).
     
  • Ability to change priorities regularly.
     
  • Ability to speak, read, write, and understand English effectively at a level appropriate for the job.
     
  • Ability to function effectively as a team player.
     
  • Ability to communicate effectively to achieve and maintain positive working relationships with coworkers.
     
  • Ability to multi-task.
     
  • Skills: Customer service.
     
  • Ability to handle an ever changing environment and adapt accordingly.
     
  • Ability to quickly learn department policies, procedures, goals, and services.
     
  • Ability to field phone calls and answer questions.

 

 

Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.

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