Administrative Director-Assistant Controller (1.0 FTE, Days)

Category: Finance & Accounting
Job Type: Full-Time
Shift: Days
Location:  Menlo Park CA 94025
Req: 10333
FTE: 1

Finance & Accounting

1.0 FTE, 8 Hour Day Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

Assists Controller in the direction of the hospital's accounting functions. Responsible for the day-to-day accounting operations including accounts payable, treasury, general accounting, property, plant, and equipment. Manages all processes required to complete the timely and accurate closing of the business cycle. Assists the Controller in the development, implementation and maintenance of policies, objectives, and short-and long-range planning. Assists in preparation of financial and management reports and procedures.


Essential Functions:

• Assists with preparation fiscal and budget reports for internal management; develops projections and analysis with recommendations and conclusions for management

• Directs the preparation of Board reporting, financial statements, and all other general ledger reporting timely and accurately. Develops annual operating budgets and provides fiscal direction to the department

• Ensures balance sheet account reconciliations are completed monthly, reviewed and reconciling items resolved timely, all unusual items are brought to the Controllers attention

• Ensures financial records systems are maintained in accordance with generally accepted auditing standards. Assists with the gathering of support documentation for cost reports and other regulatory reports/audits. Records, reviews, approves and transmits financial transactions in accordance to regulatory and internal controls

• Ensures proper maintenance of the General Ledger Report Writer, maintains consistency in report formats both within a division and among divisions and between internal and audited formats

• Maintains Standard JE Manual, Approval Process Policy, Cash Control Policy and Procedure, File Retention Policy, and other accounting policies as needed

• Manages general accounting, treasury, and property plant and equipment accountings and accounts payable functions

• Manages the timely and accurate filing of statutory financial reporting, Federal and State income tax returns, Property tax returns, Sales tax returns, and unclaimed property returns

• Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals

• Prepares financial transaction analysis for management review providing financial adjustments required to resolve outstanding financial transactions, if any. Provides variance explanations for business cycle transactions


• Selects, develops, motivates and evaluates the performance of assigned managers, supervisors and/or individual contributors; Provides technical guidance to staff.


• Serves as a troubleshooter by vigorously investigating, analyzing, and resolving problems. Coordinates with Information Technology (IT) department on projects and transmission of data.


• Supports the Controller in coordination of audits.


Minimum Qualifications:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor's degree in a work-related field/discipline from an accredited college or university

Experience: Five (5) years of progressively responsible and directly related work experience


Knowledge, Skills, and Abilities:

• Ability to analyze and evaluate complex accounting problems

• Ability to conduct independent research, be analytically curious, a self starter and ability to learn unfamiliar concepts quickly

• Ability to develop financial budgets and manage expenses

• Ability to direct, manage, motivate and evaluate staff

• Ability to foster effective working relationships and build consensus

• Ability to make effective oral presentations and prepare concise written reports to a variety of audiences

• Ability to mediate and resolve complex problems and issues

• Knowledge of computer systems and software used in accounting

• Knowledge of financial internal controls

• Knowledge of financial regulatory requirements, tax issues, and financial reporting

• Knowledge of Generally Accepted Accounting Principles (GAAP)

• Knowledge of local, state and federal regulatory requirement related to the functional area

• Knowledge of principles and practices of organization, administration, fiscal and personnel management




Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.