Manager - Payroll Systems and Reporting - (1.0 FTE, Days)

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Category: Finance & Accounting
Job Type: Full-Time
Shift: Days
Location:  Menlo Park CA 94025
Req: 13055
FTE: 1

Finance & Accounting

1.0 FTE, 8 Hour Day Shifts

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job. 

The Manager-Payroll Systems and Reporting manages and is responsible for the development, implementation, and maintenance of all hospital payroll systems. Directs all activities related to payroll systems and processes including identifying, troubleshooting, and resolving system issues, developing and writing complex payroll reports. Oversees the implementation of payroll software either internally developed or purchased from a third party. This includes the payroll systems as well as their interfaces with other business related systems.  Coordinates with internal and external auditors and provides payroll reporting, data as well as overseeing payroll compliance with regards to the general ledger and organization's tax returns. Oversees the creation and production of reports from the payroll systems for compliance and accounting purposes. Conducts research and administers the changes and/or updates to the software. Trains staff and all users of payroll systems. 

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.

  •  Manages and supervises the payroll systems operations as well as the overall planning for payroll systems to ensure the accuracy, data integrity, and timeliness of all payroll transactions, auditing, and processing.
  • Directs system process flow and oversees relationships with Payroll, Information Systems, and Human Resources.
  •  Acts as a primary liaison with payroll systems vendors for service, support and training; evaluates vendor performance and products for new payroll related systems or enhancements.
  • Researches, evaluates, and implements new technologies and business applications that support the Payroll strategic initiatives and goals. This may include communication, scope definition, requirements gathering and preparing the business for change.
  • Oversees and coordinates the reconciliation of payroll related general ledger journal entries, required reporting, and accounting period reconciliation's of payroll liabilities and ensures compliance. 
  • Collaborates in establishing new earning and deduction codes, as needed, analyzing requirements to ensure the mapping is correct for all Taxes, 403(b), General Ledger, and Special Accumulators.  Oversees communications with regards to new or changes to earnings and deduction codes within the Payroll department as well as designated HR areas.
  • Manages the design, implementation, and maintains internal controls, reports for financial systems, and interfaces.
  • Advises management on technical matters related to payroll, benefits, retirement, and LOA systems management and operations. 
  • Contributes to the organization's tax return by providing and overseeing the payroll data for the 990 tax form and ensuring information provided is accurate. 
  •  Oversees reporting and compiles, organizes, interprets, and presents reports, data, and information related to payroll in response to requests and to assist management studies and decisions.
  • Collaborates on projects with internal and external auditors during the audit process by providing documents, and other payroll-related reports upon request; assists in implementing procedural changes recommended by auditors.
  • Manages and takes ownership of the development of system enhancements, product updates, problem fixes, and required regulatory changes.
  • Develops a long term plan with Information Technology (IT) to ensure investment in the payroll systems are optimized by keeping current on fixes, upgrades, and implementations.
  • Develops and oversees custom reports and queries for internal and external reporting requests.
  •  Oversees the development and writing of complex  custom payroll reports as well as ad-hoc reporting as needed to support other department's reporting needs  
  • Ensures all payroll systems applications are running in an optimal manner.
  • Keeps abreast of developments in payroll systems to ensure that the hospital utilizes the most appropriate technology and processes.
  • Manages and implements the training for all payroll staff and others users of the payroll information systems.
  • Partners with business cycle staff to utilize technology to automate manual payroll tasks and improve process efficiency; evaluates business processes to determine areas that can be automated.
  • Works with Information Systems to ensure backup procedures and long term disaster recovery procedures are sound.
  • Oversees the appropriate hiring of staff. Ensures that orientation, staff training and development programs are in place and provided to all staff. Responsible for the systematic evaluation of staff performance.

 Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

  • Education: Bachelor's degree in a work-related field/discipline from an accredited college or university. 
  • Experience: Five (5) years of progressively responsible and directly related work experience.
  • License/Certification: None.

 Knowledge, Skills, & Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

  •  Ability to develop long-range business plans and strategy.
  •  Ability to lead changes by evaluating new approaches to improve results.
  • Ability to exercise judgment in selecting methods, techniques, and evaluation criteria for managing and planning payroll process implementations and enhancements to existing financial processes and systems.
  • Ability to foster effective working relationships and build consensus.
  • Ability to mediate and resolve complex problems and issues.
  • Ability to provide leadership and influence others.
  • Ability to work independently on complex issues and problems where analysis of processes or data requires an in depth evaluation of a multitude of factors.
  • Knowledge of computer systems and software used in functional area.
  • Knowledge of Payroll, Retirement, Leave of Absence systems and Software.
  • Knowledge of functionality of business information systems and business processes.
  • Knowledge of Generally Accepted Accounting Principles (GAAP).
  • Knowledge of local, state and federal regulatory requirement related to the functional area.
  • Knowledge of principles and practices of organization, administration, fiscal and personnel management.

 Physical Requirements

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job



Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.