Inventory Coordinator - Supply Distribution-LPCH (1.0FTE, Rotating)

Category: Administrative Support
Job Type: Full-Time
Req: 14052
FTE: 1

Administrative Support

1.0 FTE, 8 Hour Rotating Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job

This role is in charge of maintaining an accurate, efficient, and data driven supply location/area. They will be able to pull and analyze inventory data to make decisions for par levels, item placement, and stock room removals. They will work directly with clinicians, vendors & supply chain personnel to ensure all needed specialty supplies, implants, tissues etc. are on site. Responsibilities will include but not limited to ordering, stocking, receiving, case need projections, trials & evaluations, vendor scheduling, implant tracking, consignment management, and process improvement projects within area of service / department.


Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements, including but not limited to sensitivity to cultural diversity, patient care, patients rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).

  • Maintain and update inventory data on a regular basis and ensure accuracy of same at all times.

  • Extract and analyze inventory data to help with efficient and effective inventory management and root cause analysis.

  • Maintain on site consignment inventory and work with vendors to establish a quarterly audit and reconciliation process. 

  • Work with clinicians to set up vendor appointments for case support in vendor mate, if needed.

  • In charge of ordering, tracking, stocking and staging of all service/area specific supply needs.

  • Assist with the creation of new par location set up to ensure accuracy within system.

  • Implement improvement processes and systems to reduce inventory and minimize cost across all supply locations.

  • Develop reports based around inventory par location utilization and metrics to report on daily, weekly, and monthly intervals

  • Monitor all inventory issues and ensures effective resolution.

  • Monitor upcoming case schedule to proactively manage and stage needed specialty items.

  • Cross train in other areas for a universal supply support structure.

  • Processes all paperwork pertinent to applicable duties. 

  • Responds with patient and non-patient emergencies according to policies and procedures and job requirements.


Minimum Qualifications 

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High school diploma or GED Equivalent

Experience: Three (3) years of inventory control experience 


Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

  • Ability to communicate effectively both in writing and through oral communications

  • Ability to work productively, efficiently and effectively

  • Ability to analyze information and formulate recommendations

  • Ability to plan, organize, prioritize and manage workload

Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.