Administrative Assistant I - Bass Center (1.0 FTE, Days)
1.0 FTE, 8 Hour Day Shifts
Lucile Packard Children's Hospital Stanford is the heart and soul of Stanford Children’s Health. Nationally ranked and internationally recognized, our 311-bed hospital is devoted entirely to pediatrics and obstetrics. Our six centers of excellence provide comprehensive services and deep expertise in key obstetric and pediatric areas: brain & behavior, cancer, heart, pregnancy & newborn, pulmonary and transplant. We also provide an additional, wide range of services for babies, kids and pregnant moms.
The Administrative Assistant I provides administrative support and executive assistance for the department. Works on moderately difficult assignments requiring judgment in resolving issues or in making recommendations. Normally receives little instruction on daily work and general instructions on mew assignments. Responsibilities will include, but are not limited to: maintaining departmental paperwork, typing various communications (e.g., memos, forms, letters, etc), maintain office supplies, manage reports, and maintain calendars and schedules.
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.
Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).
• Maintain departmental paperwork, calendars, and schedules.
• Composes correspondence (e.g., letters, memos, reports, forms, etc).
• Perform various clerical and support duties as needed (e.g., filing, photocopying, typing, assigned errands, etc).
• Maintains office supply levels and completes supply orders as needed.
• Carry out ad hoc project with little direction.
• Actively participates in departmental meetings to achieve desired hospital and department mission, values, and goals.
• Screens incoming calls for departmental staff. Relays information to appropriate individuals in a timely manner.
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School Diploma or GED equivalent. College level work preferred.
Experience: 1 year of directly related work experience.
Knowledge, Skills, and Abilities
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.
• Skills: Organizational and general office tasks.
• Skill: Attention to detail and accuracy.
• Knowledge of general office procedures, equipment and filing systems.
• Basic knowledge of computer skills: MS Office (Word, Excel, Access, PowerPoint, and Outlook).
• Ability to change priorities regularly.
• Ability to speak, read, write, and understand English effectively at a level appropriate for the job.
• Ability to function effectively as a team player.
• Ability to communicate effectively to achieve and maintain positive working relationships with coworkers.
• Ability to multi-task.
• Skills: Customer service.
• Ability to communicate effectively, both orally and in writing.
• Ability to quickly learn department policies, procedures, goals, and services.
• Ability to field phone calls and answer questions.
The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.