Organ Procurement Associate (0.001 FTE, Rotating)

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Category: Clinical Services
Job Type: Part-Time
Req: 16860
FTE: 0.001

Clinical Services

.001FTE, Rotating 12 hour shifts

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Organ Procurement Associate serves as the support in the absence of primary/core team members to ensure continuous organ procurement services. The associate has the responsibility to provide remote administrative coverage relevant to organ acquisition activities including pre-transplant phase (referral, evaluation, and waitlist) ) to the transplant event phase and through the post-transplant phase (follow-up for life of the transplanted organ).

Coordinates incoming and current organ offers, evaluates offers, and maintains point of contact for primary organ offers. Works to support the medical team with additional tests, as needed. Sets up organ and/or team logistics. Provides assistance with date entry for various research projects and maintains communications for active/ongoing cases when the primary/core team is onsite.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).

  • Coordinates organ procurement administrative process and provides phone support in the absence of core/primary personnel.

  • Provides remote coverage to manage and coordinate current and incoming organ offers, evaluate offers, and maintains point of contact for primary organ offers.

  • Conduct new offer case coordination and logistics set-up.

  • Ensures adequate and accurate electronic medical record documentation through adherence to the established workflow on a daily basis.

  • Works with the medical team to ensure thorough follow up on additional tests and diagnostics.

  • Supports the team to conduct data collection for research projects.

  • Works closely with members of the Stanford Children's leadership team to support clinical, quality, regulatory compliance, information systems, fiscal, and research goals and initiatives of the program(s) and the institute.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Associate/College degree

Experience: 2 years

License/Certification: None

Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

  • Knowledge of thoracic organs, organ recovery, preservation, and packaging standards and practices.

  • Knowledge of and proficiency in the use of office equipment, including but not limited to: word processor or personal computer, Microsoft Office Suite 2000 (or more recent), fax machine, calculator, photocopier, and portable telephone/PDA.

  • Ability to coordinate multiple complex transplant related processes.

  • Ability to think quickly and critically in organ transplant related areas and adapt to extenuating circumstances when organs become available.

  • Knowledge of the critical and time sensitive issues that arise with organ harvesting and retrieval.

  • Knowledge of state and federal laws and regulations pertaining to organs.

  • Knowledge of the protocols pertaining to organ retrieval.

  • Knowledge of billing standards and requirements for organ retrieval.

  • Knowledge of organ transplant regulations and acceptance policies.


Physical Requirements and Working Conditions
The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.