Human Resource Compliance Consultant
Human Resource
1.0 FTE, 8 Hour Day Shift
At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.
Job Summary
This paragraph summarizes the general nature, level and purpose of the job.
The HR Compliance Consultant is responsible for identifying, assessing, and mitigating risk to the organization through consultation on day-to-day issues that arise within various HR Compliance work streams. This position will function as a subject matter expert on HR Compliance and act in an advisory role to HR centers of excellence, cross-functional stakeholders, and clients.
Essential Functions
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.
Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).
Advise HR partners, clients, and other stakeholders to ensure compliance with HR policies and procedures, federal, state, and local laws and regulations.
Advise client leaders on wage and hour compliance at the department level to ensure policies and processes are being followed in accordance with the law; advise HR and Payroll partners on analyses/resolutions for issues as needed.
Provide analysis and consultation to front line managers and HR partners on remote work cases and issues; research location-specific requirements based on discrete issues for employees working within and outside of the San Francisco Bay Area.
Monitor employee compliance with conditions of employment such as required licenses and certifications, employment eligibility, health screenings, etc.
Facilitate immigrant/non-immigrant sponsorship cases for new hires and current employees (e.g., H-1B, TN, E-3, permanent residency); act as liaison between immigration counsel, manager, and employee/candidate, and HR Business Partner for case-specific inquiries.
Advise HR Operations on Form I-9 compliance for new hires and EAD renewal cases as needed.
Evaluate independent contract requests submitted through Contract Administration in accordance with California AB 5; provide consultation to clients and HR partners on independent contractor classification criteria and application.
Advise HR partners on escalated inquiries or issues related to hiring and onboarding such as minimum qualifications, background checks, and health screenings.
Serve as HR policy administrator for policy renewals/updates as laws and regulations are implemented/changed. Coordinate updates and revisions with policy stakeholders.
Advise operational managers/leaders on ongoing regulatory and accreditation compliance. Conduct periodic spot audits of HR regulatory files to prepare front line managers for anticipated regulatory and accreditation surveys.
Participate on HR Survey Response Team for regulatory and accreditation surveys from various agencies/regulators such as The Joint Commission, California Department of Public Health, Medi-Cal, etc.
Consult with Workforce Health and Wellness (WHW) on annual flu program compliance for LPCH employees during flu season. Works with LPCH managers to close compliance gaps or data discrepancies. Coordinate resolution of issues between WHW and employees.
Provide support to HR partners on investigations related to potential HR compliance issues or violations as needed.
Ensure compliance with required labor postings on an annual basis and updates throughout the year.
Support HR Compliance Program Manager with auditing areas within the scope of HR Compliance to proactively identify and analyze any risks.
Escalate issues and provide recommendations on policies and procedures to HR Compliance Program Manager as needed.
Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: Bachelors degree in Human Resources, Business Administration, Health Care Administration, Psychology or Public Health from an accredited or university.
Experience: Three (3) years of progressively responsible human resources experience including:
- Auditing experience in a regulatory compliance environment
- Working with the Centers for Medicare & Medicaid Services, The Joint Commission and/or public health agency audits
- Auditing regulatory compliance with Federal, State, and municipal laws and ordinances which affect employees, sick leave, leaves of absences, wages, employees with disability and reasonable accommodations.
Certifications/Licensures Required: None required.
Knowledge, Skills, and Abilities
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.
Ability to use critical thinking and independent judgment.
Ability to navigate crucial and transparent conversation.
Ability to solve complex problems and be resourceful in the absence of information.
Knowledge of the following regulations:
US Department of Labor, Wage and Hour Division
US Department of Labor, Office of Federal Contract Compliance Programs
State of California, Department of Fair Employment and Housing
State of California, Department of Industrial Relations
County of Santa Clara Public Health Department
City and County of San Francisco (Office of Labor Standards and Enforcement)
Strong verbal/written communication and presentation skills.
Ability to analyze laws and regulations and to apply requirements to existing business practices.
Demonstrated ability to design effective meeting agendas and facilitate meetings.
Strong results orientation, collaboration, and relationship building skills with various levels of healthcare workforces and in Labor environments.
Demonstrated ability to conduct and interpret quantitative/qualitative analysis.
Ability to develop business cases.
Excellent computer skills: MSOffice (Word, Excel, E-mail, PowerPoint,), Survey Monkey, Adobe Acrobat.
Physical Requirements and Working Conditions
The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
Pay Range
Compensation is based on the level and requirements of the role.
Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.
Typically, new team members join at the minimum to mid salary range.
Minimum to Midpoint Range (1.0 FTE): $86,673.60 to $114,930.40
Equal Opportunity Employer
