Orthodontic Assistant - Clinic-Peds-730 Welch 1B (0.8 FTE, Days)

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Category: Clinical Services
Job Type: Part-Time
Shift: Days
Req: 17925
FTE: 0.8

Clinical Services

0.8 FTE, 8 Hour Day Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

Under the supervision of a licensed orthodontist, the orthodontic assistant primarily assists with patient procedures, responsible for the setup and cleanup process, as well as oversees material management related to this service. Provides chairside assisting, chair set-up and chair break-down and sterilizes all equipment. The assistant works closely with patients and the clinical team to help schedule appointments and ensure all patient information and charting is completed before and after visits.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.

  • Assists with orthodontic procedures performed by orthodontist, along with setup and cleanup of activities.

  • Provides orthodontic patient care in all hospitals settings (inpatient, ambulatory, and OR) including to procedure setup and cleanup.

  • Changes arch wires, unties, and reties using single color ties, stainless steel ties, and power chains.

  • Prepares for bonding and banding procedures, place the orthodontic cheek retractor, and place brackets intraorally and call for the doctor¿s final placement. Cure the bonding material.

  • Takes braces and/or expanders off and clean the residual material to be confirmed by the doctor.

  • Breaks down the instruments before starting the procedure and wrap up the instruments after the procedures following the universal infection control protocol.

  • Assists the doctor chairside for surgical procedures and provide the doctor¿s instructions to the patient.

  • Checks the fit of the lab works intraorally and have the doctor confirm and help finalize the installation.

  • Takes impressions and trim the stone model, place labels on the models according to the doctor¿s instruction for record keeping.

  • Fits bands and takes the pick-up impressions

  • Sends out orthodontic lab works to the outside lab and check their return before patient¿s next visit date

  • Takes intraoral and extraoral photos by the orthodontic photo standards and upload to Dolphin software.

  • Communicates effectively with patients to perform patient intake, imaging, and provide education on next steps on care (including post-surgical procedural care).

  • Generates clinic data for analysis, per MD instructions.

  • Manages orthodontic supplies and equipment.

  • Checks, orders, and re-stocks inventory in a timely manner

  • Makes essix retainers and have them ready in the retainer case with names on

  • Uses intraoral scanners for records and invisalign treatment

  • Takes iCAT and upload to Dolphin software

  • Manages to have sufficient instruments are ready each procedure during the day

  • Cleans and organizes the operatory and supplies containers for cleanness and tidiness at all time

  • Opens the chart and open the proper instrument set and have all materials/ supplies ready for use for each patient.

  • Sends out the used instruments to the hospital¿s central sterilization facility and checks their returns in a timely manner.

  • Makes notes in the Epic for the procedures done at each visit and have the doctor¿s review and edit. Also type in the Epic the conversation of the doctor and the family on site for the doctor¿s review and edit.

  • Schedules the next appointment at the end of the visit.

  • Reviews charts and schedules for the upcoming week to ensure all information needed is available and all coordination with other specialties has been communicated

  • Generates lists of information in excel spreadsheet, following doctor¿s instructions.

  • Prepares things in advance for a smooth clinical flow for the times when the assistant is on vacation or off duty.

  • Prepares the clinic ready to avoid any predictable interferences during the clinic hour.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED equivalent from an accredited school.

Experience: One (1) year of progressively responsible and directly related work experience as an orthodontic assistant.

License/Certification: Current American Heart Association (AHA) Certification for Basic Life Support (BLS) for Healthcare Providers.

Knowledge, Skills, & Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification. 

  • Knowledge in terminology for orthodontic material, supplies, and instruments.

  • Knowledge of proper protocols related to sanitation and safety procedures around equipment sterilization.

  • Knowledge how to sterilize the dirty instruments using the ultrasound cleaner and autoclave.

  • Ability to communicate with a positive attitude for learning

  • Ability to be adaptive to changes, and new approaches in conjunction with the provider's instructions

  • Ability to provide exemplary patient care in terms of scheduling, treatment, and coordination of other appointments as necessary

  • Ability to perform chart review and documentation for patient intake and procedures performed at the organization.

  • Skill in taking intraoral and extra-oral photos to standard for use

  • Skill in producing impressions, and models

  • Skill in operating intraoral scanners, and iCAT

  • Knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), EPIC, Dolphin, PeopleSoft

Physical Requirements and Working Conditions

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. 

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (1.0 FTE): $52,832.00 to $59,914.40

Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.