Payroll Administrator - Controller's Office - Payroll (1.0 FTE, Days)

Category: Finance & Accounting
Job Type: Full-Time
Shift: Days
Location:  Menlo Park CA 94025
Req: 19076
FTE: 1

Finance & Accounting

1.0 FTE, 8 Hour Day Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

Working independently under minimal supervision, prepares and processes the bi-weekly or semi-monthly payroll. Reviews timecards and paychecks for accuracy; calculates various types of pay; handles general payroll problems or complaints; answers questions from employees regarding payroll matters.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.

  • Completes end-to-end processing of payroll for biweekly and semi-monthly payrolls

  • Executes time & attendance processing and interface with Payroll.

  • Reviews historical timecard edits and processes on-line corrections as necessary.

  • Verifies employee timesheet for accuracy and completeness

  • Calculates and integrates time off benefits with State Disability payments.

  • Processes all required actions resulting from personnel action forms, including  retroactive pay calculations, PTO (Paid Time Off) adjustments, overpayment calculations and recoveries, etc.

  • Prepares and processing manual checks as needed for PTO, terminations, corrections, or other special checks according to hospital policy and labor laws

  • Processes manual direct deposit setups if necessary, proactively follows-up on rejected or missing direct deposits.

  • Receives and preparing various earnings adjustments and deductions for employee's paychecks such as retroactive deductions.

  • Balances, loading import files, and reconciling payroll file from vendors to Payroll system prior to final confirmation of payroll. 

  • Reconciles source file to deductions from vendors, and preparing check requests each pay period

  • Responds to employee inquiries via phone/ASK Payroll Service Requests regarding pay, benefits, and taxes as they relate to their pay, how to enter time or time off, or directs employees to the proper resource

  • Researches outstanding checks for unclaimed property/payroll checks

  • Processes accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).

  • Documents and updating payroll procedures and processing checklists

  • Interprets Wage Garnishments and calculate appropriate deductions to be withheld

  • Prepares W-2Cs for employees.

  • Posts processing report downloads and distribution to various partners

  • Performs both pre and post processing audits

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Associates Degree in Accounting or Business Administration with a focus in Accounting

Experience: Five (5) years minimum experience of progressively responsible and directly related Payroll experience with end-to-end payroll administration for a minimum of 2700 employees, using ADP products (EV5 or Workforce Now).  Experience with unionized employees preferred.

Licensure/Certification: FPC required (active or inactive) (may be obtained within the first year of employment)

Knowledge, Skills, & Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification. 

  • Proven knowledge of payroll concepts, practices, and procedures.

  • Understanding of flow of all transactions affecting payroll checks.

  • Understanding of all pretax deductions and tax treatment

  • Ability to reconcile gross to W-2.

  • Ability to maintain confidentiality with sensitive information.

  • Ability to plan, organize, prioritize, multi-task, and meet deadlines.

  • Ability to work effectively with individuals at all levels of the organization.

  • Intermediate excel skills.

  • Strong attention to detail.

  • Knowledge of federal and state tax withholding regulations.

  • Proven problem-solving skills.

  • Knowledge of Payroll terminology and methods.

Physical Requirements and Working Conditions

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. 

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (1.0 FTE): $78,020.80 to $88,504.00

Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.
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