Accounts Payable Processor - Controller's Office (1.0 FTE, Days)
Finance & Accounting
1.0 FTE, 8 Hour Day Shift
At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.
This paragraph summarizes the general nature, level and purpose of the job.
Under direction, the accounts payable processor is responsible for the timely and accurate processing of payments for disbursement accounts (trade vendors and patient refunds). Duties include verification of supporting documentation to ensure invoices are authorized/approved within hospital administrative policies; and performing 3-way match for purchase order transactions prior to processing the payment to the vendor; matching check copy to the supporting documentation and file; and mailing checks to vendors. The processor works with the Accounts Payable Manager to ensure proper cutoff for each month end close cycle.
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.
Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).
Ensures invoices, check requests and patient refunds are signed by authorized personnel according to the Signature Authorization Policy.
Ensures that checks mailed to vendors have the proper address with required attachments; mails checks to vendors; ensures vendor payments are made in a timely manner and in accordance with vendor negotiated terms.
Files checks and supporting documentation in a timely manner. Transfers checks and supporting documentation to off-site storage, as required.
Identifies and recommends solutions and improvements to recurring invoice processing issues to the manger.
Inputs vendor invoices, check requests and patient refunds for payment processing in accordance with vendor negotiated terms; date stamp all incoming documentation.
Matches check and supporting documentation for filing. Mails checks once supporting documentation is matched.
Matches invoices on-line to received purchase orders. Ensures 3-way match for all purchase order transactions.
Records financial transactions in accordance with internal controls.
Reviews accrued receipts file for accuracy.
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School Diploma or GED equivalent
Experience: Two (2) years of progressively responsible and directly related work experience
Knowledge, Skills, and Abilities
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.
Ability to communicate effectively both verbally and in writing.
Ability to maintain confidentiality with sensitive information.
Ability to work effectively with individuals at all levels of the organization.
Knowledge of accounts payable terminology and methods.
Knowledge of basic mathematics.
Knowledge of computer systems and software used in functional area.
Skills: Data entry and keyboarding skills.
Physical Requirements and Working Conditions
The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
Equal Opportunity Employer